Supply Chain Specialist
Job ID: R0028330 | Prosthetics and Orthotics | Full time | Charlottesville, VA
The Supply Chain Specialist is a key support person who is responsible for managing the entire supply chain support of raw material, device components, and off-the-shelf orthotics for patient care services provided by the Prosthetics and Orthotics (P&O) Division. This position will work collaboratively with the Operations Manager and Technical Manager to ensure that the P&O Division is operated on a fiscally sound manner and has the necessary equipment and supplies to provide timely and quality care to its patients. This person works independently and uses various inventory, communication, and procurement systems at the University of Virginia and within the Health System.

  • Reports to the P&O Operations Manager to manage all P&O inventory room stock.
  • Conducts regular inventory counts of fabrication material, components and supplies.
  • Uses computer based systems from maintain inventory par levels and ordering.
  • Performs specialized custom ordering and requisition activities in appropriate systems based on the needs of the certified and technical staff for patient care. Routes all orders to the Orthopaedic Surgery Department Finance Generalist for approval and verification that both spend and work categories are correct.
  • Receives items upon delivery and stores the material and items in the appropriate storage bins within the P&O inventory storage area after appropriate item classifying and labeling.
  • Informs certified or technical staff when their needed supplies and components have arrived for patient care.
  • Follows through with custom orders to ensure that the Certified Orthotist (CO), Certified Prosthetist (CP) or Certified Prosthetist and Orthotist (CPO) or other technical staff have the appropriate components and materials to complete the device for patient use in a timely manner.
  • Works with the Operations Manager and Technical Manager to minimize inventories and reduce costs through standardization and selection of lowest cost inventory consistent with acceptable levels of quality.
  • Ships items to patients and sends returns to vendors.
  • Reviews weekly and updates the par levels to reflect inventory use frequencies.
  • Tracks product recalls and communicates key information to the technical staff.
  • Maintains compliance with state and University policies regarding receipt, issuance, maintaining records, and inventory of supplies, materials, and components.
  • Checks items for expiration dates and rotates inventory stock as appropriate. Works with receptionist/schedulers/prior authorization staff members to keep the daily work load flowing smoothly and helps prevent excessive wait times because of inventory/supply issues.
  • Ensures that all divisional, departmental, health system, and JCACO guidelines are met.
  • Identifies and coordinates items to be donated following 501c3 IRS/Nonprofit guidelines and obtains appropriate UVA approvals before donation disbursements.
  • Oversees shipping of all FedEx, UPS, and USPS items requiring freight service.
  • Serves as oversight person for the inventory storage area to ensure that the space is clean and without trash from incoming deliveries daily. Properly deposes of all trash.
  • Obtains new bins and rearranges the inventory when required to properly store and maintain inventory in an orderly fashion.
  • Receives urgent orders on occasion outside normal business hours when the delivery company cannot deliver during the day shift.
  • Performs other duties as required or assigned.

MINIMUM REQUIREMENTS

Education:

  • High School Diploma or equivalent.

Experience:

  • Three years of relevant experience. Associate's or Bachelor's degree considered in lieu of two years of experience.

Licensure:

  • Valid Commonwealth of Virginia Driver's License required.

PHYSICAL DEMANDS

Job requires sitting/standing for prolonged periods, frequently (distance: 1 - 2 miles/day), climbing (ladder, steps) and reaching (overhead, extensive, repetitive). Ability to lift/push/pull 20 - 50lbs. 


This job may be exposed to electric current while working on electronic equipment, exposed to extreme temperatures in steam tunnels and required to stand on different surfaces.


COVID Vaccination Requirement

Due to the scope of President Biden's Executive Order 14042 issued in early September, all University employees, including remote employees, must receive their final vaccination dose by January 4, 2022, unless they have a University-approved religious or medical exemption. The University has updated policy SEC-045 to reflect these new requirements.

If hired by the Academic Division, excluding School of Medicine, School of Nursing, UVA Physicians Group, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to be vaccinated by January 4, 2022. Academic employees may apply for a University-approved medical or religious exemption.

Note: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how vaccination requirements will apply to you, please visit the UVA New Hire Vaccination Requirements webpage.

Tina Rosson
Tina Rosson
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Charlottesville, VA
Charlottesville, VA 22908
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Tina Rosson
Tina Rosson
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Working here.

Since 1979, UPG has been the clinical partnership group managing, growing and providing direct patient care for all UVA entities. This strategic partnership allows UVA to expand on education, technology, diagnostics, resources and facilities while the teams at UPG can focus on managing and delivering high-quality, multi-specialty care.

The expansive network of UPG providers and clinical support teams work together to deliver world-renowned care to patients at UVA Medical Center in Charlottesville and in 24 primary and specialty care clinics located throughout central and northern Virginia.

Quality of Life

Charlottesville, Virginia is one of the nation’s most charming and picturesque places to live and work. Our area boasts many excellent restaurants, wineries and craft breweries; historic sites; Shenandoah National Park and Skyline Drive; and a great selection of homes in welcoming neighborhoods, as well as urban and rural locations. Public transportation is excellent, and you’re just a short drive from the beach or Washington, D.C.