Senior Medical Office Coordinator, Department of Anesthesiology
Job ID: R0029878 | Health Services Administrative | Full Time | Charlottesville, VA
The Department of Anesthesiology at the University of Virginia (UVA) School of Medicine seeks applications for a Senior Medical Office Coordinator. The Department of Anesthesiology participates in over 60,000 surgical procedures spread across the University Health System. This position supports the anesthesia leadership team in the assignment of clinical faculty, residents, fellows and certified nurse anesthetists to those procedural areas.

The successful candidate will be a member of our team who is responsible for effective support of the anesthesiology "board runners"/anesthesia leadership team in their review of the next day's cases based on the clinical staff assigned to the operating rooms, ambulatory surgery center and procedural/off-site locations. The daily schedule requires working collaboratively with divisional and CRNA leaders and also communicating with the departmental scheduler.

The Senior Medical Coordinator will supervise administrative support staff, will be responsible for daily Anesthesiology OR operations schedule, provide coordination and support for programs, perform special projects as requested, and develop and maintain systems, including databases, electronic files and websites. Responsibilities will also include scheduling appointments and arranging meetings, conferences and travel. The Senior Medical Coordinator will create and assists with memos, letters of correspondence, charts and other information for the executive in addition to other duties assigned.

Qualified candidates must have a high school diploma and five years of medical office experience. Bachelor's degree substitutes for experience minimum. The incumbent must be very organized and detail-oriented. The successful applicant will also have excellent communication skills and be comfortable to working in high-pace/stressful work environment. Microsoft Office (Word, Excel, and Outlook) is required. Experience managing calendars and schedules. Ability to work independently and as part of a team.

For additional information about the position, please contact John Gonnella, Department Administrator, at

This position will remain open until filled. This is an non-exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

For questions about the application process, please contact Ashley Cochran, Senior Recruiter at

For more information about UVA and the Charlottesville community please see and

For more information on the benefits at UVA, visit


COVID Vaccination Requirement

Due to the scope of President Biden's Executive Order 14042 issued in early September, all University employees, including remote employees, must receive their final vaccination dose by January 4, 2022, unless they have a University-approved religious or medical exemption. The University has updated policy SEC-045 to reflect these new requirements.

If hired by the Academic Division, excluding School of Medicine, School of Nursing, UVA Physicians Group, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to be vaccinated by January 4, 2022. Academic employees may apply for a University-approved medical or religious exemption.

Note: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how vaccination requirements will apply to you, please visit the UVA New Hire Vaccination Requirements webpage.

Medical Center (Charlottesville, VA)
Charlottesville, VA 22903

Working here.

Careers at the University of Virginia reflect a wide breadth of professions, ranging from teaching to administration, IT professionals to financial analysis, research to grounds management, and talent recruiting to facilities management, among many others. Every person here — faculty, staff, student, healthcare professional — helps to advance our world-class institution, encompassing a larger mission of discovery and service.

Quality of Life

Charlottesville, Virginia is one of the nation’s most charming and picturesque places to live and work. Our area boasts many excellent restaurants, wineries and craft breweries; historic sites; Shenandoah National Park and Skyline Drive; and a great selection of homes in welcoming neighborhoods, as well as urban and rural locations. Public transportation is excellent, and you’re just a short drive from the beach or Washington, D.C.