Senior Medical Office Coordinator/Administrative Assistant
Job ID: R0035402 | Health Services Administrative | Full Time | Charlottesville, VA

The Department of Neurosurgery at the University of Virginia (UVA) School of Medicine seeks applications for Senior Medical Office Coordinator/Administrative Assistant.

The individual would work primarily in the UVA Gamma Knife center and also assist with Brain Tumor Related Focused Ultrasound studies. Be a part of these highly impactful programs at UVA.

The successful candidate will be expected to:

  • Prepare and type manuscripts for scientific publications and prepare slides for oral presentations.
  • Prepare grant and clinical trial documents.
  • Answer phone lines.
  • Manage calendars.
  • Support clinic preparation and scheduling.
  • Transcribe notes and letters, including from film conference and other administrative transcription.
  • Review and prioritize incoming faxes and mail.
  • Coordinate travel arrangements and reimbursements.
  • Assist with data entry and queries in databases.
  • Monitor and order supplies.
  • Assist with coordination of educational conferences.
  • Update faculty CVs.
  • Document scans and management.



  • Education: High school diploma with at least five years of medical office or office experience
  • Experience: Training via fellowships, student work, internships and volunteering that is relevant to the work of the position. Bachelor's degree can substitute for prior office experience. Expertise with Microsoft Office and strong computer skills required.
  • Preferred: Familiarity with Epic and TravelUVA preferred. Experience preferably in a medical office or medical center.

For additional information about the position, please contact department business manager Paul Doherty at 434-982-6373 or

This position will remain open until filled. This is a Non-Exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

For more information about UVA and the Charlottesville community please see and

For more information on the benefits at UVA, visit

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.




Charlottesville, VA
Charlottesville, VA 22903

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