Senior Medical Office Coordinator
Job ID: R0030239 | Health Services Administrative | Full Time | Charlottesville, VA
The Department of Neurosurgery at the University of Virginia (UVA) School of Medicine seeks applications for Senior Medical Office Coordinator.

The successful candidate will be expected to:
  • Prepare and type manuscripts for scientific publications and prepare slides for oral presentations.
  • Answer multiple phone lines.
  • Manage calendars.
  • Support clinic preparation and scheduling.
  • Transcribe notes and letters, including from film conference and other administrative transcription.
  • Review and prioritize incoming faxes and mail.
  • Coordinate travel arrangements and reimbursements.
  • Assist with data entry and queries in databases.
  • Monitor and order supplies.
  • Assist with coordination of educational conferences.
  • Update faculty CVs.
  • Document scanning and management.

Qualified candidates must a high school diploma with at least five years of medical office experience. Bachelor's degree may substitute for experience minimum. Expertise with Microsoft Office and strong typing skills required. Familiarity with Epic and TravelUVA preferred.

For additional information about the position, please contact department business manager Paul Doherty at 434.982.6373 or dohertyp@virginia.edu

This position will remain open until filled. This is a non-exempt-level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance.

Anticipated Hiring Range: $42,000 - $48,250 commensurate with education and experience.

The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

For questions about the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/

For more information on the benefits at UVA, visit hr.virginia.edu/benefits


COVID Vaccination Requirement

Due to the scope of President Biden's Executive Order 14042 issued in early September, all University employees, including remote employees, must receive their final vaccination dose by January 4, 2022, unless they have a University-approved religious or medical exemption. The University has updated policy SEC-045 to reflect these new requirements.

If hired by the Academic Division, excluding School of Medicine, School of Nursing, UVA Physicians Group, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to be vaccinated by January 4, 2022. Academic employees may apply for a University-approved medical or religious exemption.

Note: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how vaccination requirements will apply to you, please visit the UVA New Hire Vaccination Requirements webpage.


Charlottesville, VA
Charlottesville, VA 22903

Working here.

Careers at the University of Virginia reflect a wide breadth of professions, ranging from teaching to administration, IT professionals to financial analysis, research to grounds management, and talent recruiting to facilities management, among many others. Every person here — faculty, staff, student, healthcare professional — helps to advance our world-class institution, encompassing a larger mission of discovery and service.

Quality of Life

Charlottesville, Virginia is one of the nation’s most charming and picturesque places to live and work. Our area boasts many excellent restaurants, wineries and craft breweries; historic sites; Shenandoah National Park and Skyline Drive; and a great selection of homes in welcoming neighborhoods, as well as urban and rural locations. Public transportation is excellent, and you’re just a short drive from the beach or Washington, D.C.