Senior Medical Office Assistant
SIGN-ON BONUS OFFERED
Job ID: R0025935 | Health Services Administrative | Full Time | Culpeper, VA
Offering a competitive sign-on bonus to the hired candidate. Please discuss with the hiring manager or recruiter for more details.

The incumbent is responsible for providing general administrative support in the Clinical Practice Group (CPG) office.
  • Independently schedules and registers patients, takes payments and provides receipts.
  • Answers telephones, screens calls, confirms appointments and maintains appointment schedule following office scheduling procedures. Refers callers to appropriate individuals, and gives routine information in accordance with established procedures.
  • Creates patient "no show" and "cancellation" letters according to office policy. Calls to reschedule as appropriate.
  • Completes daily attendance in scheduling system.
  • Posts clinic- collected payments in online journal, verifies collections against monies on hand, and documents discrepancies as needed according to cash collection policy.
  • Assists patients with prescriptions and forms, which includes making sure all necessary information is provided, and contacts appropriate parties as necessary.
  • Obtains insurance authorizations and referrals as needed.
  • Checks in patients upon their arrival and verifies patient information. Updates patient tracking, provides patient with medication list, and ensures accuracy and completeness of co-pays, charges and insurance information.
  • Checks out patients at their departure and schedules follow-up and specialty appointment as appropriate. Updates, prints and provides after-visit summary (AVS) to patient. Provides school/work excuses as appropriate.
  • Prepares documents for scanning as needed.
  • Abstracts health record data into EMR.
  • Other projects and/or assignments as directed.

MINIMUM REQUIREMENTS
  • Education: High school diploma or GED.
  • Experience: Two years of relevant experience required. Customer service experience required.
  • Licensure: None.
  • Knowledge and Skills: Basic knowledge of and experience utilizing a personal computer. Basic word-processing skills required. Must have ability to learn and use telephone, facsimile and copy machine systems.

PHYSICAL DEMANDS
Busy medical office environment. The incumbent will be working in a office and patient examination room and is required to help move patients when needed and standing during portions of the physical examination. Physical activity may include the ability to lift/push/pull 20-50 pounds and would involve standing for prolonged periods of time, as well as frequently bending/stooping and traveling. Physical hazards include potential exposure to body fluids and associated pathogens/infectious disease, as well as potential exposure to chemicals.


COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

Tina Rosson
Tina Rosson
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UVA Pediatrics Culpeper
Culpeper, VA 22701
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Tina Rosson
Tina Rosson
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Since 1979, UPG has been the clinical partnership group managing, growing and providing direct patient care for all UVA entities. This strategic partnership allows UVA to expand on education, technology, diagnostics, resources and facilities while the teams at UPG can focus on managing and delivering high-quality, multi-specialty care.

The expansive network of UPG providers and clinical support teams work together to deliver world-renowned care to patients at UVA Medical Center in Charlottesville and in 24 primary and specialty care clinics located throughout central and northern Virginia.

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