Project Coordinator
Job ID: R0044014 | Project Management | Full Time | Charlottesville, VA
The Office of Nursing Research at the University of Virginia seeks a project coordinator to provide fiscal and administrative support for the Office of Nursing Research, including processing expenditures, scheduling meetings, and other tasks as assigned. The incumbent works at the task level under direct supervision and follows prescribed procedures and protocols.

Ranked among the top nursing schools in the nation by US News & World Report, UVA aims to create a diverse community of students, scholars, and staff who aspire to achieve excellence in education, research, and clinical experiences. The UVA School of Nursing has been actively engaged in IDEA, our Inclusion, Diversity, and Excellence Achievement initiative. We are deeply committed to developing a community that is inclusive and respectful and that considers diversity to be a key part of our excellence. We seek applicants whose experience, research, and teaching have prepared them to substantially contribute to this mission. We welcome, in particular, applicants from groups who have been historically underrepresented in nursing, including racial and ethnic minorities, LGBTQ+, veterans, people with disabilities, and men.

  • Work in conjunction with the Office of Nursing Research pre- and post-award team to prepare expenditure reports for review by leadership.
  • Process payments for external reviewers, ONR programs, and grant reviews.
  • Collect receipts for monthly reconciliations and year-end reporting.
  • Process reimbursements for Research faculty travel and expenses.
  • Support ONR with calendar management.
  • Monitor office supply needs for ONR operational team and purchase needed supplies using a T&E card.
  • Prepare minutes for ONR program meetings as requested, and track activity on assigned action items.
  • Support ONR staff by facilitating project logistics, such as scheduling meetings (in person and/or virtual) and reserving conference rooms.
  • Assist with coordinating reports and preparing materials for presentations and/or sponsor communications.
  • Assist with collecting and maintaining website information related to Research programs.
  • Conduct surveys and evaluations for research programs and prepare reports for leadership.
  • Assist with coordination of faculty and post-doc recruitment/onboarding.
  • Assist with students and research assistant hires and onboarding.
  • In addition to the above job responsibilities, other duties may be assigned.

Required Qualifications:
  • Associate's degree.
  • One year of experience. Two years of relevant experience may be considered in lieu of a degree.
  • Proficiency with Microsoft Office suite (in particular Excel, Outlook, and Word).

Preferred Qualifications:
  • Bachelor's degree.
  • Preference will be given to applicants who have worked in a support position in academia, specifically research academia, and who have experience with current UVA software systems and programs.

The anticipated hiring range for this position is $40,000 - $50,000. This is a full-time, non-exempt-level position with UVA benefits. Employee benefits package highlights include:
  • 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off; parental and community service leave
  • Health plan with options to meet healthcare and financial needs
  • Retirement through the Virginia Retirement System
  • Tuition and professional development benefits
  • Employee wellness program featuring activities to earn up to $500/year

For this position, the selected candidate will need to complete the required background checks prior to the start date of the position.

Physical Demands:
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

This position will remain open until filled. This position will not sponsor applicants for work visas.

For questions about the position, please contact Ashley McFadden, Senior Grants Administrator at

COVID Vaccination Requirement and Guidelines


Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.




Charlottesville, VA
Charlottesville, VA 22903

Working here.

Careers at the University of Virginia reflect a wide breadth of professions, ranging from teaching to administration, IT professionals to financial analysis, research to grounds management, and talent recruiting to facilities management, among many others. Every person here — faculty, staff, student, healthcare professional — helps to advance our world-class institution, encompassing a larger mission of discovery and service.

Quality of Life

Charlottesville, Virginia is one of the nation’s most charming and picturesque places to live and work. Our area boasts many excellent restaurants, wineries and craft breweries; historic sites; Shenandoah National Park and Skyline Drive; and a great selection of homes in welcoming neighborhoods, as well as urban and rural locations. Public transportation is excellent, and you’re just a short drive from the beach or Washington, D.C.

Safety Photo

UVA Health Quality & Safety

At UVA, delivering the highest-quality, most advanced and safest healthcare to our patients is our top priority. That’s why we never stop striving to make our best better. As a leading healthcare institution, our goal is to be the safest place in America to receive care and to work, because patient and team member safety is essential to providing the best healthcare. The COVID-19 pandemic remains a fluid situation. At UVA Health, we've been on the frontlines since the beginning. Nurses, researchers, doctors — we've all been doing our part to halt the virus. This effort is part of our longstanding commitment to provide care you can count on.