Medical Education Program Coordinator
Job ID: R0043659 | Medical Education | Full Time | Charlottesville, VA
The Department of Surgery at the University of Virginia School of Medicine (SOM) seeks applicants for a Medical Education Program Coordinator to assist with the General Surgery Residency. This position ensures a smooth operation for the day-to-day activities and administrative needs for the trainees, program directors, and administrators. Functions include coordinating the testing and simulation training program, academic advising/counseling, recruitment, curriculum administration, and others involving direct support of the educational mission of an academic unit.

The successful candidate will:
  • Collaborate with course leadership to develop academic schedules, distribute materials/instructions for students and faculty, and coordinate with other UVA faculty/administrators.
  • Assist in all aspects of the program as needed.
  • While working as part of a team, this position will have primary responsibility for simulation for the General Surgery Residency.
  • Oversee and run student activities, including organizing simulation labs with faculty and residents, tracking resident progress on simulation throughout the program, and maintaining and ordering simulation practice inventory.
  • Provide daily on-site logistical support, including setting up/resetting rooms, collecting paperwork from students and faculty, setting up supplies, and providing assistance as needed.
  • Provide administrative support as required for program, program directors, trainees, department, and education team.
  • Assist with departmental events as needed.
  • Financial duties include managing all funds related to the simulation program, utilizing multiple systems for purchasing, ordering simulation equipment and supplies, setting up catering orders, etc.
  • In addition to the above job responsibilities, other duties may be assigned.

  • Education: High school diploma.
  • Experience: At least two years of relevant experience is required. Candidates should have experience in education and/or the coordination/management of educational programs or projects. Bachelor's degree may substitute for experience.

Applicants must be highly organized; have excellent written/verbal communication skills and interpersonal skills; and possess the ability to juggle multiple projects, adapt to changing priorities, and meet deadlines. A working knowledge of Microsoft Word, Excel, and Outlook is required, as well as the ability to use Zoom. This position ensures a smooth operation of the day-to-day business and administrative needs for the OME.

Priority review of applications will begin on January 11, 2023, but the position will remain open until filled. This is a non-exempt-level, benefited position. For more information on the benefits at UVA, visit This position is a restricted position and is dependent upon project need, availability of funding, and performance. This position is located in Charlottesville, VA.

The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

For more information about UVA and the Charlottesville community, please see and

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Charlottesville, VA
Charlottesville, VA 22903

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