Medical Education Manager
Job ID: R0041379 | Medical Education | Full Time | Charlottesville, VA
The Department of Neurology at the University of Virginia (UVA) School of Medicine seeks applicants for a Medical Education Administrator or Medical Education Manager to provide leadership and oversight for our medical education enterprise. Selection at the Administrator or Manager level will be commensurate with education and experience. This position will serve as the Adult Neurology Residency Program Coordinator, as well as the Medical Education Administrator/Manager supervising the medical education team.

Medical Education Administrators/Managers have oversight of all aspects of a large education program or multiple programs. They are responsible for similar duties as Medical Education Program Coordinators. However, their programs are larger and as a result they operate with additional authority, independence, or level of complexity. Medical Education Programs Administrators function as a liaison between students, administration, and program directors and are responsible for recruitment, records maintenance, communications, adherence to accreditation requirements, and curriculum support. They have advanced decision-making authority and operate under limited supervision. They serve as subject matter experts in the field medical education with responsibility for recruitment, training, performance, compliance, credentialing, accreditation, program agreements, and reporting processes.

Requirements for the Medical Education Administrator level:
  • Education: Bachelor's degree or equivalent.
  • Experience: Two years of experience, preferably providing administrative support to a medical education program.
  • Licensure: None.

Requirements for the Medical Education Manager level:
  • Education: Bachelor's degree.
  • Experience: Five years of experience, including curriculum design experience in an academic setting, professional society, or medical society.

For information about our medical education programs, please visit

If you have specific questions regarding the position, please contact Andrew Southerland, MD, MSc at

The successful candidate will be expected to:
  • Enter schedules for faculty/trainees; monitor duty hours and run report for semiannual reviews.
  • Maintain files according to Accredited Council for Graduate Medical Education (ACGME) regulations.
  • Manage Electronic Residency Application Service (ERAS) application process during recruitment, schedule and arrange interview days, enter match data, and complete and mail offer letters to new hires.
  • Assist with credentialing, interviewing, evaluations, and meeting preparation.
  • Prepare pre-approvals and submit travel reimbursements for trainee travel and other expenses.
  • Attend monthly coordinator meetings to stay current with ACGME and other requirements.
  • Maintain handbook annually to include changes in policy.
  • Communicate new Graduate Medical Education (GME) policies as needed to faculty/trainees.
  • Key metric data on trainee evaluations and grading requirements, including compiling and performing basic analyses and summarizing results.
  • Assist with development of a detailed annual budget for GME trainee expenses. Evaluate requests and determine spending appropriateness as per budget guidelines.
  • Maintain oversight of all accreditation documentation, evaluations, verifications, and portfolios.
  • Oversee, coordinate, and provide summaries of the data compilation for trainee evaluations.
  • Summarize and distribute information required for faculty and resident awards.
  • Assist with coordination of all communications with Graduate Medical Education Office (GMEO) staff, Department Chair, Division Chiefs, and department administration.
  • Oversee content across all Neurology Education web pages.
  • In addition to the above job responsibilities, other duties may be assigned.

Required Knowledge, Skills and Abilities:
  • Excellent oral and written communication skills required.
  • Ability to present information in multiple forums to a range of audiences.
  • Ability to work accurately with attention to detail.
  • Ability to analyze and solve problems.
  • Working knowledge of office practices and procedures.
  • Ability to identify ways to improve workflow.
  • Align and participate with department initiatives.
  • Promote a positive work environment.
  • Ability to conduct activities and make decisions according to ethical standards.
  • Ability to synthesize information, provide advice, and address needs independently.
  • Ability to work independently or as part of a team. Work with senior department leaders to accomplish goals.
  • Maintain professional competencies by attending development courses related to job functions.
  • Grasp the University's educational mission, strategic aims, and programs.

This position will remain open until filled. This is an non-exempt-level, benefited position. This position will not sponsor applicants for work visas. This position is a restricted position and is dependent upon project need, availability of funding, and performance. For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter at

The successful candidate will pass a background check and pre-employment health screening.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

COVID Vaccination Requirement and Guidelines


Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.




Medical Center (Charlottesville, VA)
Charlottesville, VA 22903

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