Medical Education Coordinator/Medical Education Administrator
Job ID: R0036004 | Medical Education | Full Time | Charlottesville, VA
The Department of OBGYN is seeking an energetic and organized colleague to join our Medical Education Team. The Medical Education Coordinator/Medical Education Administrator role is the primary contact for two ACGME-accredited fellowship programs and provides secondary/support coverage as needed to the Residency Program. As one of the first faces many physicians will see as they investigate continuing their training with the UVA Department of OBGYN, the successful candidate will have demonstrated interest in providing information and support to the public. Additionally, interest in graduate medical education, demonstrated ability to meet multiple deadlines, attention to detail, and the ability to work independently are required.

This role provides support during meetings which, on occasion, may begin as early as 7:00 a.m, and end at 6:00 p.m. and occasional weekends. Work hours will flex in accordance with meeting requirements.

This position may be eligible for partially remote/hybrid work location schedule.

  • Work closely with the OBGYN Education Program Manager, fellowship directors, Residency Director, Vice Chair of Education, departmental faculty and staff, and other stakeholders to meet ACGME requirements and UVA Graduate Medical Education requirements.
  • Manage complex virtual meeting platforms, Zoom and WebEx, including establishment of meeting settings, breakout rooms, facilitating the meeting, and providing troubleshooting assistance to attendees as required.
  • Develop and facility orientation, workshops and graduate and/or undergraduate medical education activities. Schedule space, organize necessary materials for events, schedule virtual meeting, and provide assistance as needed during the meeting.
  • Assist in pre-screening, interviewing, ranking and selection of program participants. Mentor program participants, tracking and communicating progress.
  • Resolve program participant-related issues, including academics, policies and procedures, degree completion, stipends and housing as needed.
  • Prepare and distribute instructional materials and course information.
  • Ensure the operations of the medical education programs are in compliance with the Accreditation Council for Continuing Medical Education (ACCME), Accreditation Council for Graduate Medical Education (ACGME), Liaison Committee on Medical Education (LCME), and the Continuing Medical Education (CME).
  • Submit updates to professional organization databases.
  • Under direction and support of Program Manager, reconcile program expenditures

This role will be filled at either as a Medical Education Coordinator or a Medical Education Administrator.

Qualifications to be considered at the Medical Education Coordinator level:
  • High school diploma required with at least two years of administrative support experience is required. Bachelor's degree may substitute for experience.
  • Bachelor's degree with two years of experience, administrative support to medical education preferred.

Qualifications to be considered at the Medical Education Administrator level:
  • Bachelor's degree or equivalent.
  • Two years of experience, preferably providing administrative support to a medical education program.

This job primarily requires significant computer based work, traversing the footprint of UVA Health when required, and the ability to lift and move a minimum of 10 pounds.

This position is a restricted position and is dependent upon project need, availability of funding and performance. This is a non-exempt-level, benefited position. For more information on the benefits at UVA, visit

This position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

For more information about UVA and the Charlottesville community, please see and

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Charlottesville, VA
Charlottesville, VA 22903

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