Medical Case Manager
Job ID: R0029813 | Health Services Administrative | Part Time | Charlottesville, VA
Medical Office Coordinators serve as an organizational and problem-solving contact in the office setting by coordinating activities involving patients and medical professional personnel. They provide administrative support to a clinical or research office, working in collaboration with others in a team environment regarding patient care. They may address specific concerns by referring phone calls to appropriate healthcare professionals. Medical Office Coordinators perform most work under supervision.
  • Maintain multiple calendars and schedules, including laboratory tests, consultations and medical exams, notifying patients of any necessary preparation for procedures.
  • Perform data entry and recordkeeping regarding billing, patient contact and registration, as well as scheduling of staff.
  • Compile medical reports and summaries, patient histories, operative notes and manuscripts.
  • Monitor status of equipment, technology and office supplies. Identify items for procurement and maintenance as needed.
  • Open and sort mail, responding to routine items not requiring the supervisor's attention according to instructions and standard procedures.
  • May conduct customer service, duties including answering telephones, routing incoming calls and problem resolution.
  • Perform other related administrative duties as needed.
  • In addition to the above job responsibilities, other duties may be assigned.

  • Education: High school diploma or equivalent.
  • Experience: Two years of administrative experience.
  • Licensure: None.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

COVID Vaccination Requirement

Due to the scope of President Biden's Executive Order 14042 issued in early September, all University employees, including remote employees, must receive their final vaccination dose by January 4, 2022, unless they have a University-approved religious or medical exemption. The University has updated policy SEC-045 to reflect these new requirements.

If hired by the Academic Division, excluding School of Medicine, School of Nursing, UVA Physicians Group, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to be vaccinated by January 4, 2022. Academic employees may apply for a University-approved medical or religious exemption.

Note: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how vaccination requirements will apply to you, please visit the UVA New Hire Vaccination Requirements webpage.

Medical Center (Charlottesville, VA)
Charlottesville, VA 22903

Working here.

Careers at the University of Virginia reflect a wide breadth of professions, ranging from teaching to administration, IT professionals to financial analysis, research to grounds management, and talent recruiting to facilities management, among many others. Every person here — faculty, staff, student, healthcare professional — helps to advance our world-class institution, encompassing a larger mission of discovery and service.

Quality of Life

Charlottesville, Virginia is one of the nation’s most charming and picturesque places to live and work. Our area boasts many excellent restaurants, wineries and craft breweries; historic sites; Shenandoah National Park and Skyline Drive; and a great selection of homes in welcoming neighborhoods, as well as urban and rural locations. Public transportation is excellent, and you’re just a short drive from the beach or Washington, D.C.