Labs Coordinator, Karsh Institute of Democracy
Job ID: R0038535 | Project Management | Full Time | Charlottesville, VA
The Karsh Institute of Democracy at the University of Virginia (UVA) seeks a Democracy Labs Coordinator. The position serves as an administrative coordinator for the rotating Democracy Labs and reports to the Director of Research at the Karsh Institute of Democracy. The position will perform a wide variety of functions to support the Democracy Labs in their ambitious interdisciplinary teaching, research, and engagement efforts. The Democracy Labs bring together a diverse range of scholars, journalists, policymakers, and practitioners in various fields to study and advance the prospects of democracy around the world.

The Labs Coordinator will report to the Director of Research and will support the work of the labs, as well as several working groups and special projects as assigned. This member of the Karsh Institute team will work independently and in coordination with other staff, particularly the Director of Research and faculty directors of labs, to develop and facilitate the work of the labs. Working groups are awarded funding through the Karsh Institute and their work is primarily supported by their department's administrators. However, the Labs Coordinator will be required to assist working group faculty with needs that may fall outside the purview of the faculty member's department, as well as maintain communication with the groups to track their activities and assist the group with reporting.

We particularly seek candidates with demonstrated skills in team building and collaboration; cultivating relationships with collaborators; navigating complex internal and external relationships; and the ability to develop, articulate, and implement organizational vision.

Responsibilities include, but may not be limited to:
  • Serving as the primary point of contact for labs, working groups, and special projects.
  • Gaining familiarity with the scope and aims of the labs and working groups.
  • Ensuring that labs and working groups comply with organizational policies and procedures.
  • Creating and implementing the new labs and working groups orientation.
  • Tracking deadlines and assisting the labs and working groups with required reporting.
  • Facilitating programming, projects, fiscal administration, and human resources/hiring needs for the Labs, working in tandem with the events planner and fiscal administrator.
  • Coordinating with the events planner to plan and execute lab events.
  • Coordinating with the communications staff on lab and working group communications, such as promoting events, maintaining webpages, and managing social media.
  • Assisting labs with scheduling meetings and attending as needed.
  • Scheduling and setting agendas for lab check-in meetings with the Director of Research and Academic Director.
  • Keeping the Director of Research informed of lab and working group activities, including any barriers to success.
  • Managing and participating in the lab, working group, and book fellowship selection process.
  • Assisting the Director of Research with:
    • Crafting mid-year and end-year report language and forms
    • Tracking and administering reporting deadlines
    • Communications to labs and working groups
  • Collaborating with Director of Research to analyze lab and working group reports, presentation of data, and dissemination of information.
  • In addition to the above job responsibilities, other duties may be assigned

Required Knowledge, Skills, and Abilities
  • High attention to detail with excellent organizational skills, including proven ability to handle multiple projects simultaneously, determine priorities, and meet deadlines.
  • Experience working in coordination with multiple people to execute projects.
  • Can work independently on a variety of tasks, while balancing competing priorities.
  • Ability to build and foster professional relationships.
  • Possess excellent verbal and written communication skills.

Preferred Requirements
  • Experience working with faculty in an advising and/or academic administrative support role.
  • Experience in interpreting, applying, and communicating policy and procedure.
  • Experience in a higher education context.

Minimum Requirements
This position requires a bachelor's degree with at least two years of experience in program or project management, administrative coordination, or academic affairs. At least six years of relevant experience may be considered in lieu of a degree.
  • Demonstrated ability to manage multiple projects in a complex environment.
  • Demonstrated skills in team building, collaboration, cultivating relationships with partner faculty, and  navigating complex internal and external relationships.
  • Track record of demonstrating a high degree of initiative, flexibility, and the skills required to shape and be shaped by an evolving initiative.

Anticipated salary range of $65,000-70,000 annually, commensurate with qualifications and experience. This is an exempt-level, benefited position and is restricted as it is dependent upon project need, performance, and availability of funding.

For additional information about the position, please contact Jessica Kimpell Johnson at

Review of applications will begin August 16, open until filled.

For more information about UVA and the Charlottesville community, please see and

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