Division Administrator, Department of Medicine, Division of Nephrology (UVA)
Job ID: R0038884 | Health Services Administrative | Full Time | Charlottesville, VA
The Department of Medicine, Division of Nephrology at the University of Virginia (UVA) School of Medicine seeks applications for a Clinical Assistant Department Administrator. The Clinical Assistant Department Administrators will provide administrative oversight of a unit or subdivision of a large or mega-department or are the second-in-command of the clinical department administrator of a medium to mega-department. They do similar work to that of the clinical department administrator, but the scope is different as they report through a higher-level administrator. They supervise staff and oversee business management practices for medical, dental, or health services departments and serve as important and key liaisons between subunit and up to director-level positions in affiliate organizations (e.g., Medical Center and UPG). They may have delegated budgetary authority within respective divisions/units. They have shared responsibility over fiscal operations, contracts and grants, facilities and space, human resources, IT services, regulatory compliance, clinical billing, and operations. They organize and analyze information to ensure a clear understanding of the department's extensive clinical operations. They enhance the control systems for expenditures and strengthen the billing and collections systems.

The following provides a substantive overview of the size, breadth, and complexity of the Department of Medicine with links to each division and a summary of our commitment to diversity, equity, and inclusion: Department of Medicine – University of Virginia School of Medicine

The successful candidate will be expected to:
  • Establish and maintain system of accounting and billing and actively work with medical partners to improve patient, faculty, staff, and trainee experiences in clinical settings.
  • Operate in a matrix structure with the Chair, Division Chief, COO, and CFO.
  • Drive the development and update of divisional strategic and workforce plans.
  • Develop and maintain institutional relations program designed to represent to interests of critical stakeholders.
  • Develop and meet divisional financial plan and manage variances.
  • Coordinate purchasing, maintenance, and renovation activities for the division. Administer a program of property management and accountability.
  • Determine fiscal requirements, make projections, and prepare divisional budgets. Monitor, verify, and reconcile expenditure of budgeted funds.
  • Prepare financial statements reflecting status of programs and activities.
  • Function as critical divisional liaison for revenue cycle management and apply appropriate analytic techniques to ensure clinical revenue is actively managed.
  • Serve as divisional liaison with administrative and professional personnel concerning University policies and procedures, personnel administration, grant administration, and budgetary preparation and control.
  • Supervise and coordinate work of designated employees.
  • In addition to the above job responsibilities, other duties may be assigned.

Qualified candidates must have:
  • Education: Bachelor's degree in business administration or healthcare administration.
  • Experience: At least four years of progressively responsible management experience.

Preferred experience and qualifications:
Highly preferred:
  • 5 years of progressive supervisory responsibility with direct supervision of 3–10-person team.
  • 7 years of experience in health services operations.
  • Certification: Certified Public Accountant, Certified Research Administrator, Certified Professional Coder, Registered Nurse, American College of Health Executives.
  • Dialysis center or facility operations experience.
  • 3-5 years of experience in an academic health system.
  • 3-5 years of experience in direct support of practicing physicians.

Additional preferred experience and qualifications:
  • MA or MS preferred in business, nursing, public administration, health administration, MPH, mathematics, economics.
  • Oversight of professional billing functions, including expertise in CPT coding and compliance.
  • Functional strategic or business planning experience with a robust analytic portfolio and development experience, including referral process management.
  • Grants management experience, pre- or post-award, including clinical trials.
  • Program planning or evaluation experiences and knowledge in data analysis and statistics.

Required skills and competencies:
  • Analytical skill and basic statistical knowledge and software.
  • Advanced spreadsheet skills.
  • Leading, ethically influencing, and negotiating with physicians, researchers, and staff.
  • Human resource laws and operations.
  • Stark, anti-kickback, reimbursement, and billing laws and regulations.
  • Budgeting and financial management system experiences that are generalizable.
  • Risk management and quality improvement skills, including methodology knowledge.
  • Culturally sensitive, advanced written and verbal communication skills.
  • Relationship management and professionalism.
  • Health system operating environments.
  • Working effectively in teams.
  • Problem-solving and anticipatory solution development.
  • Advanced to expert use of common software applications (e.g., Microsoft Suite, Adobe, Apple).

Physical Demands:
This is primarily a sedentary job involving extensive use of desktop computers. The job requires routinely monthly travel to clinical sites within 2 hours of travel time and occasional overnight traveling for some distance to attend meetings and programs.

The Clinical Assistant Department Administrator will report to the Chief Operating Officer. This position is a restricted position and is dependent upon project need, availability of funding, and performance. This is an exempt-level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. This position will not sponsor applicants for work visas. This position is located in Charlottesville, VA.

The anticipated start date is 9/15/2022-10/1/2022. Review of applicants will begin 8/15/2022, and the position will remain open until filled. The anticipated hiring range is $105,000 to $135,000, commensurate with education and experience. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen and drug screening are required for this position prior to employment.

For more information about UVA and the Charlottesville community, please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.



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Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.




Charlottesville, VA
Charlottesville, VA 22903

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