Collections Management System and Digital Asset Manager
Job ID: R0034410 | Database Administration | Full Time | Charlottesville, VA
The University of Virginia seeks a Collections Management System and Digital Asset Manager to support the Fralin Museum of Art at the University of Virginia. The Fralin Museum of Art at the University of Virginia encourages the spirit of curiosity and promotes diversity of thought through the study, care and celebration of art.

The Collections Management System and Digital Asset Manager (incumbent) will be responsible for the management of two database systems: the collections management system (Embark) and the digital asset management system (DAMs). This includes management of all digital assets related to the collections and exhibitions of the Fralin Museum of Art. Individually and in collaboration with members of the department and curatorial staff, the incumbent coordinates program components that include project workflows, digital content policies, metadata, standards for content development, and integration of new models for information access and delivery. The incumbent serves as a digital content manager for the department and maintains current best practices in digital archival management and the use of approved digital inventory systems. The incumbent is also responsible for the public facing Rights and Reproductions function for Fralin image resources. They will review, evaluate, approve and processes external requests for permission to reproduce images from the Fralin collections. They request photo materials and new photography for curators and manage the invoicing and accounts receivable related to Rights and Reproductions. They serve as the Rights and Reproductions primary contact; manage incoming requests from the public; and work with requestors to research, identify and select images pertinent to their needs, referring them to other museum staff as appropriate. The incumbent will be part of the Collections Management team at a university art museum and as such will train and supervise interns and volunteers in digital projects. They assess and promote digital resources. In addition to the above job responsibilities, other duties and assignments may be assigned.

  • Bachelor's degree in computer science, MIS, computer engineering or related discipline. Relevant experience may be considered in lieu of a degree.
  • Must have knowledge and experience with Embark, TMS, DAMs or related database systems.
  • Demonstrated commitment to equity and diversity is required.
  • Strong oral and written communication skills are required.
  • Must have organizational and administrative abilities.
  • Attention to detail, initiative and flexibility are required.
  • Must be able to thrive in a team environment.
  • Database experience is preferred.

This position will remain open until filled. Review of applicants will begin April 11, 2022.

Anticipated Hiring Range: $45,000 - $55,000, commensurate with education and experience.

The University will perform background checks on all new hires prior to employment.

This is a non-exempt-level, benefited position. For more information on the benefits at UVA, visit

For more information about UVA and the Charlottesville community, please see and

COVID Vaccination Requirement and Guidelines


Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.




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Rhiannon Michelle O'Coin
Rhiannon Michelle O'Coin
Senior Recruiter
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Charlottesville, VA
Charlottesville, VA 22903
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Rhiannon Michelle O'Coin
Rhiannon Michelle O'Coin
Senior Recruiter
Connect on LinkedIn

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