Clinical Research Coordinator
Job ID: R0019622 | Clinical Research | Full time | Charlottesville, VA
The Department of Pediatrics is currently seeking 2 non-licensed Clinical Research Coordinators (CRCs). This position is open to applicants who meet the requirements of a trainee, entry level or intermediate CRC. The CRCs will work closely with physicians, research staff, study subjects and Departmental staff. The successful candidates will be responsible for coordinating all aspects of clinical research from study start-up through to archiving of study records.

The successful candidates will be required to manage multiple complex clinical trials simultaneously in accordance with current regulatory requirements and maintain all study documentation in a manner that is 'audit ready'. The successful candidates must also possess excellent interpersonal skills, organizational skills and the ability to clearly articulate information to clinicians and other members of the research team.

Specific Duties and Role Expectations Include:

  • Active participation and engagement in the training and mentorship provided that is demonstrated by a continually increasing clinical research knowledge base
  • Recruit, screen, and enroll participants who meet study eligibility criteria
  • Obtain informed consent from study participants and maintain telephone and in-person contact
  • Collect and enter data for all trials in a timely fashion, maintain corresponding documentation
  • Prepare, submit and manage all study regulatory documents including but not limited to central and local IRB initial protocol submissions, modifications, recruitment materials, continuations, adverse events logs and additional core regulatory documents with oversight from supervisor
  • Demonstrate a high level of proficiency using all research IT platforms employed at UVA as well as any IT platforms used in a given clinical trial
  • Process, prepare and ship study research samples
  • Notify Principal Investigator and supervisor of subject status
  • Obtain medical histories, conduct medical assessments of clinical trial subjects including symptom management and adverse event assessment. Provide appropriate guidance to the study PI within the context of the study protocol
  • Serve as an information resource to study subjects
  • Notify supervisor of any challenges associated with clinical trial conduct or research operations
  • Manage research finances including but not limited to budget preparation, invoicing and account reconciliation with training and oversight from supervisor
  • Ability to work a flexible schedule, when needed, given the nature of the studies open to enrollment
  • Perform other duties as assigned

Preference will be given to candidates with a working knowledge of clinical research and/or acute care hospital patients and medical terminology.


  • Education: Bachelor's degree, Master's degree preferred
  • Experience in clinical research is preferred but not required.
  • Licensure: If not certified as a clinical research professional (SOCRA or ACRP) at the time of hire, the successful candidate will be required to become certified within 1 year of being eligible to do so.

Required Application Materials:

  • CV
  • Cover Letter
  • Contact information for 3 references

Please note multiple documents can be submitted in the CV/Resume Box. Applications that do not contain all of the required documents will not receive full consideration.

The selected candidate will be required to complete a background check at time of offer per University Policy.

COVID Vaccination Requirement

Due to the scope of President Biden's Executive Order 14042 issued in early September, all University employees, including remote employees, must receive their final vaccination dose by January 4, 2022, unless they have a University-approved religious or medical exemption. The University has updated policy SEC-045 to reflect these new requirements.

If hired by the Academic Division, excluding School of Medicine, School of Nursing, UVA Physicians Group, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to be vaccinated by January 4, 2022. Academic employees may apply for a University-approved medical or religious exemption.

Note: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how vaccination requirements will apply to you, please visit the UVA New Hire Vaccination Requirements webpage.

Charlottesville, VA
Charlottesville, VA 22908

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Quality of Life

Charlottesville, Virginia is one of the nation’s most charming and picturesque places to live and work. Our area boasts many excellent restaurants, wineries and craft breweries; historic sites; Shenandoah National Park and Skyline Drive; and a great selection of homes in welcoming neighborhoods, as well as urban and rural locations. Public transportation is excellent, and you’re just a short drive from the beach or Washington, D.C.