Clinical Research Coordinator - Varying Levels, Pediatrics
Job ID: R0028189 | Clinical Research | Full Time | Charlottesville, VA
The Department of Pediatrics is currently seeking a non-licensed or licensed Clinical Research Coordinator (CRC). This position is open to applicants who meet the requirements of a CRC 1, 2 or 3. The CRC will work closely with physicians, research staff, study subjects and departmental staff. The successful candidate will be responsible for coordinating all aspects of clinical research from study start-up through to archiving of study records.

The successful candidate will be required to manage multiple complex clinical trials simultaneously in accordance with current regulatory requirements and maintain all study documentation in a manner that is "audit ready." The successful candidate must also possess excellent interpersonal skills, organizational skills and the ability to clearly articulate information to clinicians and other members of the research team.

Specific Duties and Role Expectations Include:
  • Active participation and engagement in the training and mentorship provided that is demonstrated by a continually increasing clinical research knowledge base.
  • Recruiting, screening and enrolling participants who meet study eligibility criteria.
  • Obtaining informed consent from study participants and maintaining telephone and in-person contact.
  • Collecting and entering data for all trials in a timely fashion, maintaining corresponding documentation.
  • Preparing, submitting and managing all study regulatory documents including, but not limited to, central and local IRB initial protocol submissions, modifications, recruitment materials, continuations, adverse events logs and additional core regulatory documents with oversight from supervisor.
  • Demonstrating a high level of proficiency using all research IT platforms employed at UVA, as well as any IT platforms used in a given clinical trial.
  • Processing, preparing and shipping study research samples.
  • Notifying principal investigator and supervisor of subject status.
  • Obtaining medical histories and conducting medical assessments of clinical trial subjects, including symptom management and adverse event assessment. Providing appropriate guidance to the study PI within the context of the study protocol.
  • Serving as an information resource to study subjects.
  • Notifying supervisor of any challenges associated with clinical trial conduct or research operations.
  • Managing research finances including, but not limited to, budget preparation, invoicing and account reconciliation with training and oversight from supervisor.
  • Ability to work a flexible schedule, when needed, given the nature of the studies open to enrollment.
  • Demonstrated experience using basic software programs such as Word, Excel, Adobe and PowerPoint.
  • Performing other duties as assigned.

Preference will be given to candidates with a working knowledge of clinical research and/or acute care hospital patients and medical terminology. If not certified as a clinical research professional (SOCRA or ACRP) at the time of hire, the successful candidate will be required to become certified within 1 year of being eligible to do so.

Flexible work schedule with a possibility of a hybrid work structure. Primarily working on grounds in Charlottesville, Virginia with occasional remote days.

Minimum Requirements:

Clinical Research Coordinator 1, Non-Licensed
  • Education: Bachelor's or associate's degree. Four years of relevant work experience may be considered in lieu of a degree.
  • Experience: None. Some experience in a healthcare setting and/or knowledge of medical terminology is preferred.
  • Licensure: None.

Clinical Research Coordinator 1, Licensed
  • Education: Associate's degree required; bachelor's degree preferred. Nursing diploma may substitute for associate's degree for licensed registered nurse.
  • Experience: None.
  • Licensure: Licensed to practice in clinical profession such as (but not limited to) registered nurse, athletic training, pharmacology, medical technology, physical therapy or registered respiratory therapy.

Clinical Research Coordinator 2, Non-Licensed
  • Education: Associate's degree required; bachelor's degree preferred. Four years of clinical research experience can be considered in lieu of a degree.
  • Experience: At least one year of clinical research experience. Some experience in a healthcare setting and/or knowledge of medical terminology is preferred.
  • Licensure: None.

Clinical Research Coordinator 2, Licensed
  • Education: Associate's degree required; bachelor's degree preferred. Nursing diploma may substitute for associate's degree for licensed registered nurse.
  • Experience: At least one year of clinical research experience.
  • Licensure: Licensed to practice in clinical profession such as (but not limited to) registered nurse, athletic training, pharmacology, medical technology, physical therapy or registered respiratory therapy.

Clinical Research Coordinator 3, Non-Licensed
  • Education: Associate's degree required; bachelor's or master's degree preferred. Five or more years of clinical research experience may be considered in lieu of a degree.
  • Experience: Minimum of 3 years of clinical research experience required. Master's degree may substitute for 1 year of clinical research experience.
  • Licensure: Clinical Research Coordinator (CCRC) and/or Certified Clinical Research Professional (CCRP) is preferred at the time of hire and is required within one year.

Clinical Research Coordinator 3, Licensed
  • Education: Associate's degree required; bachelor's or master's degree preferred. Nursing diploma may substitute for associate's degree for licensed registered nurse.
  • Experience: A minimum of 3 years of clinical research experience required. Master's or advanced degree may substitute for 1 year of clinical research experience.
  • Licensure: Licensed to practice in clinical profession such as (but not limited to) registered nurse, athletic training, pharmacology, medical technology, physical therapy or registered respiratory therapy.

This is a restricted position; continuation is dependent on funding and satisfactory performance. Priority review of applications will begin on October 29, 2021, but the positions will remain open until filled.

For questions regarding the application process, please contact Michelle Williams, Senior Recruiter/Faculty Search Advisor, at mew8js@virginia.edu.


COVID Vaccination Requirement

Due to the scope of President Biden's Executive Order 14042 issued in early September, all University employees, including remote employees, must receive their final vaccination dose by January 4, 2022, unless they have a University-approved religious or medical exemption. The University has updated policy SEC-045 to reflect these new requirements.

If hired by the Academic Division, excluding School of Medicine, School of Nursing, UVA Physicians Group, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to be vaccinated by January 4, 2022. Academic employees may apply for a University-approved medical or religious exemption.

Note: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how vaccination requirements will apply to you, please visit the UVA New Hire Vaccination Requirements webpage.


Charlottesville, VA
Charlottesville, VA 22903

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