Capacity Management Scheduling Analyst
Job ID: R0039896 | Health Services Administrative | Full Time | Charlottesville, VA
Provides assistance in the design, build, validation, maintenance, and support of scheduling templates for all outpatient departments. The role of the scheduling analyst is to recognize and support the templates and fundamentally understand the impact on appointment availability, provider productivity, and clinic workflow. Responsible for responding to ITSM ticket submissions in a timely manner and fully researching the request to ensure that it adheres to capacity management guidelines. Provides oversight of the electronic scheduling system, including new system design and maintenance of supporting data and profiles. Provides expert technical support and education to internal and external customers. Collaborates with departmental staff to provide scheduling structure that meets the needs of the client and maximizes productivity. Designs and conducts operational studies, statistical analysis, and evaluative techniques leading to improved efficiency and effectiveness of processes and systems. Performs special projects using ad hoc reporting to extract information. Provides feedback to organizational stakeholders on findings and recommends changes to management and departments for continuous improvement initiatives. Serves as a liaison for internal and external customers for product development, evaluates projects, and assists in the development process to meet project needs.
  • Masters advanced template functions and serves as subject matter expert on template build.
  • Understands appointment slot designations and visit types to meet business/clinical needs.
  • Designs and conducts operational studies/reports that support assigned area.
  • Serves as liaison with internal and external customers.
  • Performs area-specific support activities.
  • Coordinates schedule/template build with clinic leadership.
  • Performs in-depth analysis of custom reports and makes recommendations to scheduling templates to optimize patient access and increase operational efficiency.
  • Inputs schedule/template build using the Cadence platform.
  • Reviews ITSM tickets and prioritizes requests based on urgency; coordinates work assignments with team members.
  • Notifies leadership when requested changes do not follow expected template build guidelines.
  • Works collaboratively with team members.
  • Participates in meetings.
  • In addition to the above job responsibilities, other duties may be assigned.

Position Compensation Range: $20.28 - $31.43 Hourly

  • Education: High school graduate or equivalent required.
  • Experience: 3 years relevant experience.
  • Licensure: None.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

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Charlottesville, VA
Charlottesville, VA 22903

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